How to convert an .mpp file to PDF on Mac or iPad

A PDF is the easiest way to share a Microsoft Project schedule with someone who has no project software. Here is how to make one without Microsoft Project.

Updated 17 October 2026

Quick answer

Open the .mpp in MPP Studio and choose File › Print (⌘P). On a Mac, tick “Fit schedule on one page” and choose Save as PDF. On an iPad, choose Print on One Page… and save the PDF to Files.

MPP Studio on iPad: the schedule with phases in the sidebar, the task grid and a Gantt chart with the critical path in red
What goes into the PDF: the outline and Gantt chart as they are on screen, critical path included.

On a Mac

  1. Open the .mpp file in MPP Studio.
  2. Choose File › Print (⌘P).
  3. Tick Fit schedule on one page for a one-sheet programme, or leave it off to print across several pages.
  4. Open the PDF menu at the bottom of the print dialog and choose Save as PDF.

On an iPad

  1. Open the .mpp in MPP Studio.
  2. Choose Print…, or Print on One Page… to fit the whole schedule onto one sheet.
  3. In the print preview, tap the share button and choose Save to Files, or send the PDF straight from Mail or Messages.

Tips for a readable programme

  • Collapse what you don’t need. The PDF shows the outline as it is on screen, so collapse summary tasks to print a phase-level overview.
  • Hide sensitive columns, such as costs, before you print.
  • A3 for the wall. Choose A3 paper in the print dialog and tick Fit schedule on one page.
  • Keep the critical path visible. Red bars print red, so readers see what drives the finish date.
  • Print weekly. With the plan locked and progress recorded, each week’s PDF shows the baseline against actual progress.

Why not an online converter?

Online .mpp-to-PDF converters upload your schedule to their servers. Programmes often contain client names, costs and dates. MPP Studio makes the PDF on your own device.

Questions people ask

Can I convert .mpp to PDF without Microsoft Project?

Yes. Open the file in MPP Studio on Mac or iPad and print it to PDF.

Can the whole programme fit on one page?

Yes. On Mac tick “Fit schedule on one page” in the print dialog; on iPad choose Print on One Page…

Make a PDF from your .mpp

Open, print and share Microsoft Project schedules on Mac and iPad.

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Related

Microsoft and Microsoft Project are trademarks of Microsoft Corporation. MPP Studio is not affiliated with Microsoft. Other product names are trademarks of their owners. Competitor details are taken from their own websites and App Store listings in October 2026; check with the vendor for current prices.